The third in a 4-part series where we explore the types of documentation needed to approve reimbursement claims for the Food Export-Midwest and Food Export-Northeast Branded Program.
by Haley Dack, Branded Program Coordinator, Food Export – Northeast
This is the third blog in a 4-part series where we will explore the types of documentation needed to approve reimbursement claims for the Food Export-Midwest and Food Export-Northeast Branded Program. You’ll find information on our requirements, tips, common mistakes and resolutions, and more. Other topics in this series will include: Proof of Payment, Invoices, and U.S. Origin Statement.
Every expense submitted for reimbursement under the Branded Program must have proof of activity.
This important piece of documentation demonstrates you have completed the activity you are claiming reimbursement for and that your participation meets our requirements.
What needs to be submitted for proof of activity depends on the type of activity
For most expenses covered under the program, we are looking for the proof of activity to have the USA Origin Statement. Expenses that do not meet this requirement cannot be reimbursed so it is important when documenting the event to ensure your proof of activity visibly shows the USA origin statement. We will talk more about the USA Origin Statement in the next and final blog of this series.
The proof of activity for advertisement expenses submitted under the program serve to show the ad ran as indicated on the invoice and targeted a foreign audience. Here are a few mediums and the specific proof of activity required:
In person events require proof of activity showing the US supplier promoted their products on location.
Exhibiting at approved domestic and international tradeshows
Travel to approved international tradeshows/focused trade missions
International seminars hosted by the participant
The development of foreign market compliant labels and packaging. An image of the printed label or original copy of the modified packaging must be submitted (design mock-ups alone insufficient).
You can learn more about developing foreign market compliant labels in this recent blog.
The proof of activity for international website development claims will be either screenshots of the website or a working link to the site. It must be evident through the proof of activity that the site was developed to target a specific foreign country.
Learn more about the possibilities of developing your international website in this blog.
As always, if you have any questions on your reimbursement claim documentation, you can contact your Branded team, we’re here to help!
Your Connection To Growth®
©2023 Food Export Association of the Midwest USA and Food Export USA–Northeast. All Rights Reserved.
Food Export–Midwest and Food Export–Northeast prohibits discrimination in all its programs and activities on the basis of race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, familial/parental status, income derived from a public assistance program, political beliefs, reprisal or retaliation for prior civil rights activity. (Not all bases apply to all programs.) Persons with disabilities who require reasonable accommodations or alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact us. Additionally, program information may be made available in languages other than English.
To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online https://www.ascr.usda.gov/filing-program-discrimination-complaint-usda-customer.
Food Export–Midwest and Food Export–Northeast reserve the right to deny services to any firm or individual which, in the sole opinion of Food Export–Midwest and Food Export–Northeast, does not comply with FAS, MAP or Food Export–Midwest and Food Export–Northeast regulations or policies, or otherwise offer the best opportunity to achieve its mission of increasing food and agricultural exports. Submission of any false or misleading information may be grounds for rejection or subsequent revocation of any application or participation. Food Export–Midwest and Food Export–Northeast are equal opportunity employers and providers.