by Haley Dack, Branded Program Coordinator, Food Export - Northeast
This is the third blog in a 4-part series where we will explore the types of documentation needed to approve reimbursement claims for the Food Export-Midwest and Food Export-Northeast Branded Program. You’ll find information on our requirements, tips, common mistakes and resolutions, and more. Other topics in this series will include: Proof of Payment, Invoices, and U.S. Origin Statement.
Every expense submitted for reimbursement under the Branded Program must have proof of activity.
This important piece of documentation demonstrates you have completed the activity you are claiming reimbursement for and that your participation meets our requirements.
What needs to be submitted for proof of activity depends on the type of activity
For most expenses covered under the program, we are looking for the proof of activity to have the USA Origin Statement. Expenses that do not meet this requirement cannot be reimbursed so it is important when documenting the event to ensure your proof of activity visibly shows the USA origin statement. We will talk more about the USA Origin Statement in the next and final blog of this series.
The proof of activity for advertisement expenses submitted under the program serve to show the ad ran as indicated on the invoice and targeted a foreign audience. Here are a few mediums and the specific proof of activity required:
In person events require proof of activity showing the US supplier promoted their products on location.
Exhibiting at approved domestic and international tradeshows
Travel to approved international tradeshows/focused trade missions
International seminars hosted by the participant
The development of foreign market compliant labels and packaging. An image of the printed label or original copy of the modified packaging must be submitted (design mock-ups alone insufficient).
You can learn more about developing foreign market compliant labels in this recent blog.
The proof of activity for international website development claims will be either screenshots of the website or a working link to the site. It must be evident through the proof of activity that the site was developed to target a specific foreign country.
Learn more about the possibilities of developing your international website in this blog.
As always, if you have any questions on your reimbursement claim documentation, you can contact your Branded team, we’re here to help!
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