Finance/Human Resources Associate

Posting Date: 1/17/2020
Organization: Food Export Association of the Midwest USA
Contact: Recruitment
Location: Chicago, IL 60606
Salary: Based upon Experience
Type: Full Time, Non-Exempt
Categories: Finance, Accounting, Nonprofit
Reports to: Finance Manager

Job Description

Assist in maintaining an integrated, centralized, and accurate financial recordkeeping system including reporting, banking, and payroll to provide effective control and reporting of the organization’s financial data. Responsible for data entry, clerical responsibilities, bookkeeping, and verification of information for all Food Export – Midwest accounts and funds using the MIP Accounting System.  

  • Reviews invoices for accuracy and verify amounts, and route for approval signature in accordance with established policy.
  • Prepares checks and wires for signature and disbursement/processing according to policy.
  • Records and deposits receipts timely according to guidelines.
  • Ensures the proper entering and tracking of encumbrances. 
  • Assists Finance Manager with necessary financial records as requested by auditors.
  • Responds to inquiries from vendors and activity managers regarding payments for specific activities.
  • Prepares and maintains FAS claim records in a manner that ensures compliance requirements are being met.
  • Assists in the organization and maintenance of Food Export – Midwest’s financial records in accordance with organization policy.
  • Assists in the search for new vendors and prepares a competitive analysis for management review.
  • Assists in the annual updating of Food Export – Midwest’s documented accounting procedures.
  • Works closely with counterpart at Food Export - Northeast to ensure consistency in procedures and a smooth process for re-billings.
Assists in the internal administration of Human Resources, Payroll, and employee benefits for Food Export ‐ Midwest employees.
  • In conjunction with the Finance Manager, assists with accurate and timely initial enrollment and enrollment changes for employees for all relevant insurance and retirement benefits.
  • Maintains employee files and benefit binders in accordance with organization policy.
  • Monitors and maintains employee sick, personal, and vacation time balances to ensure accuracy.
  • In conjunction with the Finance Manager, assists in the annual updating of the Food Export - Midwest Employee Handbook.
  • In conjunction with the Finance Manager, track and report Food Export- Midwest’s payroll bi-monthly to ADP.
  • Conducts new hire orientation that addresses important Food Export – Midwest’s benefit information, compiles needed documents, and gives the new hire a general sense of operations.
  • Coordinates interviewing, testing, and hiring of new employees.
Other:
  • Undertakes special projects as may be assigned by the Executive Director or Deputy Director that are important to Food Export-Midwest, its member states and company participants.

Requirements

Education:
  • Requires completion of a bachelor's degree in finance, accounting or closely related field such as economics or business administration.  Requires a minimum of 2 years of relevant work experience.  One to two years’ experience coordinating Human Resources duties such as payroll, recruitment, benefits administration is strongly desired.
Knowledge requirements
  • The Finance/HR Associate is responsible for accurately maintaining the financial records of an organization.  Requires an understanding of generally accepted accounting principles, including fund accounting, and all internal control practices and their practical implementation.  An understanding of and experience with operating Abila MIP Fund Accounting (MIP) fund accounting software program, is strongly desired.  General knowledge of various employment laws and practices, organizational planning, organization development, employee relations, safety, and training and development.  Experience in the administration of benefits and compensation programs and other Human Resources programs.
Skill requirements
  • Under the direction of a Finance Manager, the Finance/HR Associate is tasked with a wide variety of activities to support the fiscal well-being of the organization.  Requires complete attention to detail, organization and administrative skills; requires ability to operate a personal computer, including use of the Microsoft Office Suite.  Confidentiality and the ability to handle sensitive information.  Excellent organizational skills.  Strong oral and written communication skills.

Discretion and Accountability

  • Position reports to the Finance Manager.  The Finance/HR Associate is expected to meet the goals as established in the strategic plan and semi-annual performance review.  This position is also responsible for drafting work priorities that will accomplish the goals and objectives in an effective and efficient manner.
Unusual Physical Demands
  • Work is performed in a standard office environment.  This position requires light duty physical work, conducting general office duties, occasional participation in trade shows or market promotions. Requirements include carrying multiple files and printed materials, with domestic travel between one and three weeks per year.  There may be an opportunity for international travel.

How To Apply

  • Interested individuals should submit a letter of interest, resume, and references, in confidence, to: recruitment@foodexport.org.
  • We offer an excellent benefits package
  • Must be authorized to work in the United States
  • Financial assistance for relocation is not budgeted for this position
Food Export - Midwest is an equal opportunity employer.

Employer Information

Food Export – Midwest is a private, non-profit trade association of Midwest state agricultural promotion agencies.  Our mission is the development and expansion of international markets for U.S. food and value-added agricultural products.  We participate in the Market Access Program (MAP) of the Foreign Agricultural Service of USDA.

It is our policy to provide equal employment opportunity to all qualified employees and applicants for employment without regard to age, disability, national origin or ancestry, race, color, religion, creed, gender, sexual orientation, marital status, parental status, political affiliation, military discharge status or membership in the military reserve, source of income, or other status protected by applicable state, federal or local law. It is our intent and desire at Food Export - Midwest that equal employment opportunities will be provided in employment recruitment, selection, compensation, benefits, promotion, demotion, layoff, termination, and all other terms and conditions of employment. Persons with disabilities or who otherwise require alternate means of communication of organizational or program information can contact us.
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